Physician Admin Assistant

Nicklaus Children's Hospital

Job Description

***This Position is Full-time Day Shift

Performs and provides administrative support services such as scheduling appointments, tests, admissions and procedures as needed, preparing correspondence and manuscripts, scheduling meetings, maintaining records and files and conducting special projects as assigned by Physician.

Minimum Job Requirements

Two to three years of healthcare/physicians office experience required.

Level II finger printing background (as per department only).


Essential Duties and Responsibilities

Answers and screens calls for Physician(s) regarding patients, medical results, pharmacy prescriptions and refills in a professional manner. Takes messages as needed.

Assists Physician(s) in filling out credentialing applications, medical license requirements & current memberships.

Maintains a log of Physicians Continuing Medical Education credits, all associated expenses & teaching hours.

Checks documentation being submitted for Physician's attention to ascertain all relevant data, files, signatures, etc. are included.

Coordinates and schedules surgeries, procedures and diagnostic testing for patients. Obtains authorizations and follow-up on pending requests in order to meet patient needs.

Gathers data for general information purposes or special reports, contacting other employees, departments, agencies, and individuals for additional documents and/or reports as necessary.

Prepares medical reports and/or documents for Physician's approval.

Makes appointments and maintains Physician's calendar, recording such items as medical conferences, rounds, schedules, consultation requests, etc.

Acts as liaison between employees, agencies, and other physician practices.

Orders medical and office supplies. Responsible for equipment and repairs.

Process all travel applications for the Physician(s). Makes travel arrangements including hotel

Transcribes letters, memoranda, medical examinations, clinical referrals, case summaries, initial workups, consent forms, laboratory reports and/or research summaries.

Prepares PowerPoint presentations for meetings and forums. Prepares and maintains medical records and documents such as abstracts and medical case histories.


High school education or equivalent preferred

Knowledge of grammar, punctuation, spelling and business related writing skills.

Knowledge of medical terminology.

Knowledge of office equipment and computer programs including Microsoft Word, Excel, PowerPoint and Internet.

Able to organize and compose general business communication for review and signature.

Ability to represent department/function in a professional, courteous and efficient manner.


Job: Clerical/Administrative

Primary Location: Florida-Miami-Nicklaus Children's Hospital - Main Hospital Campus

Department: Orthopedic Surgery Office

Job Status: Full Time